What is a
Minute Book?

A Minute Book is a set of legally documents that records all the activities of the corporation, relating to directors, shareholders, officers and major corporate decisions. Some of the important corporate documents contained in a corporate minute book include the articles of incorporation, by-laws, share certificates, any unanimous shareholder agreement and meeting minutes of the directors and shareholders of the corporation.

Under Federal and provincial law, every corporation in Canada must maintain certain corporate records at its registered address. The corporate records required to be maintained include:

(a) the articles and bylaws of the corporation and any amendments thereto, as well as a copy of any unanimous shareholder agreement and any amendments thereto;
(b) minutes of meetings and resolutions of the shareholders and directors of the corporation;
(c) copies of all notices respecting any election, appointment and/or change of directors;
(d) a securities register with respect to each class or series of securities issued by the corporation;
(e) copies of all annual financial statements, records and information; and
(f) a register of disclosures in respect of any director or officer of the corporation who is a party to or has a material interest in a party to a material contract or transaction with the corporation.

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What is Included?

Our corporate books include the following documents:

Organizational Resolutions
Register of Directors
Resignation of Director Form
Appointment of Corporate Officers
Resignation of Officer Form
Subscription of Shares
Share Certificate
Register of Shareholders
Consent and waiver for allotment of shares
Directors’ resolutions approving the allotment of shares
Consent and waiver for transfer of shares.
Shares Transfer Form
Directors’ Resolutions Approving Transfer of Shares
Notice of Organizational Meeting of Incorporators and Directors
Waiver of Notice of Meeting of Incorporators and Directors
Minutes of Organizational Meeting of Board of Directors
Waiver of Notice First Meeting of Shareholders
Minutes First Meeting of Shareholders
Notice to Directors of Regular Board Meeting
Minutes Shareholders Annual Meeting
Minutes Regular Board Meeting

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