What Goes in
a Corporate Minute Book?

The Corporate Minute Book is a collection of documents that forms the official record of the activities of the corporation, beginning at incorporation. It should include all documents related to the formation and management of the corporation, and all major contracts.

Every corporation should maintain an up to date and organized minute book. The Minute Book is subject to examination by financial auditors and potential lenders and investors, who will be concerned about whether corporate actions were properly authorized.

What Goes in a Corporate Minute Book?

A corporate minute books contain all the documents your new corporation needs to be up to date and compliant with your business corporation act. A corporate minute book include the following documents:

Organizational Resolutions
Register of Directors
Resignation of Director Form
Appointment of Corporate Officers
Resignation of Officer Form
Subscription of Shares
Share Certificate
Register of Shareholders
Consent and waiver for allotment of shares
Directors’ resolutions approving the allotment of shares
Consent and waiver for transfer of shares.
Shares Transfer Form
Directors’ Resolutions Approving Transfer of Shares
Bylaws
Notice of Organizational Meeting of Incorporators and Directors
Waiver of Notice of Meeting of Incorporators and Directors
Minutes of Organizational Meeting of Board of Directors
Waiver of Notice First Meeting of Shareholders
Minutes First Meeting of Shareholders
Notice to Directors of Regular Board Meeting
Minutes Shareholders Annual Meeting
Minutes Regular Board Meeting

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