Minute books may be divided into sections which contain relevant documents along with an index. These include:
Certificate of Incorporation, along with all amendments that have been filed within the province where the corporation was formed.
Corporate bylaws, along with amendments.
Board of Directors, including documentation regarding their appointment, meeting minutes, and all documents signed by board members at meetings.
Stockholders, including all issues that were voted on by stockholders and the result of such vote.
In addition to those sections, you could also include information on all of the officers and directors, the company's business number and provincial tax ID numbers, and any other relevant information. You can keep this information electronically or on paper, or both.
The owner of the company, shareholders, and secretary all have a part to play in maintaining the corporate records. It need not be complicated or difficult. Keeping the minute book up to date is the simplest way to stay organized. Keeping it current by making sure it is updated every time there is a new document that belongs there, makes the task manageable.
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What is Included?
Our corporate books include the following documents:
Register of Directors
Resignation of Director Form
Appointment of Corporate Officers
Resignation of Officer Form
Subscription of Shares
Register of Shareholders
Consent and waiver for allotment of shares
Directors’ resolutions approving the allotment of shares
Consent and waiver for transfer of shares.
Shares Transfer Form
Directors’ Resolutions Approving Transfer of Shares
Notice of Organizational Meeting of Incorporators and Directors
Waiver of Notice of Meeting of Incorporators and Directors
Minutes of Organizational Meeting of Board of Directors
Waiver of Notice First Meeting of Shareholders
Minutes First Meeting of Shareholders
Notice to Directors of Regular Board Meeting
Minutes Shareholders Annual Meeting
Minutes Regular Board Meeting
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